Scientific research suggests that, contrary to what many people believe about themselves, only 2% of the population is capable of multi-tasking effectively.
For some, the idea of scheduling tasks in such a rigid way may be counter intuitive. But, if you’ve a backlog of tasks to get through or a deadline to abide by, time blocking can help keep you on track while keeping distractions, procrastination and unproductive multitasking at bay.
Focusing on one item at a time and giving it 100% of your time BEFORE moving onto another item works wonders.
Our brains are not met to multitask, although we all think we can master it very well. The interesting part is that our brains can’t multitask at all. If we have lunch, fire open five Facebook chat windows and also try to send off an email, it isn’t that our brain focuses on all these activities at the same time.Instead, multitasking splits the brain. It creates something researchers have called “spotlights”. So all your brain is doing is trying to frantically switch between the activities eating, to writing emails and answering chat conversations.
We suggest you write out 3-5 of the most important tasks you need to complete (these decision making apps may help), and any other necessary (though not always important) tasks that you just have to get done. Then, if you work a typical 8-hour work day, split those 8 hours into different-sized chunks, with each chunk dedicated to a specific task (or set of tasks) — important and necessary — that you have to work on. Google Calendar is a perfect tool for this, but a piece of paper can work just as well.
Do this daily and you will see a big difference in what you actual get done as opposed to what you think you are getting done.